F&B CONTROLLER

JOB SUMMARY:

To provide an effective system of control of all F&B transactions through methodical, systematic checking of day-to-day business transactions and provide information to management for decision making. The job holder will also liase with the F&B Manager, Executive Chef, Purchasing, Storekeepers and Receiving Clerks.

KEY RESPONSIBILITIES:

To ensure that every cheque handed in to a supply department is accounted for in cash-paid bills or debited to the customers account.
To ensure accurate bill summaries, in that cash bills total and credit bills prove to debits on customers’ accounts.
To ensure that each bill has been correctly analysed and that cash returns from each department tally with cash amounts on micros audit rolls.
To ensure a continuous audit and accumulation of data for the production of daily reports.
To audit requisitions and issues of all outlets and highlight any inaccuracies.
To ensure that all receivable costs for both kitchen and bars are processed speedily and held ready for rapid cost percentage computations.
To assist with the checking of overhead costs to ensure that all departments are aware of costs, particularly when there have been deviations from the acceptable norm.
To ensure that stock records systems are accurate and up-to-date.
To participate in regular assets stocktakes, provide closing stock figures and physically assist with stocktaking at stipulated intervals.
To compile stock check reports, with a breakdown of items checked and give comments where variances occur.
To conduct spot checks, submit reports and identify possible reasons when results differ from anticipated targets.
To compile revenue reports showing when controls are effective or highlighting discrepancies and recommend appropriate corrective action.
To compile control reports for bars and kitchens showing percentage profits.
To ensure that all information is passed freely to Heads of Department so they can take appropriate action in the event of adverse results.
To ensure a smooth working relationship with other departments, avoiding antagonism in sensitive areas.
To ensure that the prices entered in programmed or computerized cash registers are correct and updated when necessary.
To ensure that menus are costed regularly.
To ensure goods receiving procedures are strictly adhered to.
To prepare feasibility studies as required.
To monitor performance of F&B Clerks, identifying areas for development and training needs and liaising with Hotel Accountant ensuring that this training is effected.

QUALIFICATIONS:

CPA 2 qualification.
3-4 years experience in Hotel or Hospitality related Finance and Accounting roles.
Thorough knowledge of Opera and Micros or similar billing systems.
Computer literacy and experience in MS Office for compilation of basic reports.

COMPETENCIES:

Strong organizational skills with attention to detail.
Strong analytical skills with ability to compile credible facts and figures.
Good spoken and written communication
Good PR with outlet and other staff for information communication.